Title: Section 1.

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The voting membership of the University Staff Advisory Council shall consist of 22 members. Members shall be nominated and elected from the major divisions and units of the University. 

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Title: Section 2.

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Elected representatives shall serve three-year terms, commencing July 1st of the year when elected.

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Title: Section 3.

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Full-time staff members below the title of assistant or associate vice president will be eligible to be nominated and elected.

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Title: Section 4.

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USAC members shall attend monthly two-hour meetings. An elected representative may be asked to resign membership if three regularly scheduled meetings are missed in one consecutive 12-month period.

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Title: Section 5.

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Vacancies may be filled by executive board appointment from staff of same division who appeared on the last election ballot. If there are no remaining staff candidates from the division with a vacancy, the Chair shall notify the appropriate division to select a new representative. With the division’s consent, the Chair may appoint a representative to fill vacancies. 

a.   Member changes from full-time employment status to part-time employment status.

b.   Member ceases to be employed by the University of Richmond.

c.   Member resigns from USAC.

d.   Member moves to a department or division without a vacancy outside of their elected seat.

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Title: Section 6.

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Consecutive Terms

a.   No elected member shall serve consecutive terms.

b.   Members appointed to serve in a vacated position may be nominated and elected for a full term in the following election cycle.

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Title: Section 7.

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Ex officio (non-voting) membership shall include:

a.   The Associate Vice President of Human Resources

b.   The Manager of Events and Property Services

c.   The Immediate Past Chair of the USAC Board, or the immediate past chair's successor

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Title: Section 8.

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Member Nominations

a.   Nominations shall be solicited in March.

b.   The Election Committee shall be responsible for implementing the nomination process, as part of the election process.

c.   The Election Committee will follow the election procedures established, including the use of online voting methods. Any changes to the procedures need to be reviewed and approved by a simple majority, no later than the January USAC meeting.

d.   The election procedures must be posted to the USAC website before any nominations can be collected.

e.   Nominations shall be closed two full weeks after the process begins.

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Title: Section 9.

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Elections

a.   Elections will be held yearly in April and/or May.

b.   The Election Committee shall be responsible for implementing the election.

c.   The Election Committee will follow the election procedures established. Any changes to the procedures need to be reviewed and approved by simple majority, and changes impacting the current year's election must be approved no later than the January USAC meeting.

d.   The elections procedures must be posted to the USAC website before any nominations can be collected.

e.   Elections shall open after the nomination process has closed and shall be open and available to all campus staff members for a period no shorter than one week, and not to extend beyond May 31st of each year.

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