Title: Section 1.

Content:

The officers of USAC shall be a Chair, Vice-Chair, Secretary/Treasurer, Parliamentarian, Communications Chair, and Volunteer and Engagement Coordinator. These officers serve as the Executive Board and shall perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by USAC.

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Title: Section 2.

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Nominations and Election of Officers

a.   The Parliamentarian shall be the primary elections administrator for Executive Board officers unless eligible to run for an office and intending to do so. In the event of said conflict of interest, the Chair shall appoint an elections administrator who is not eligible for executive office. 

b.   The elections administrator will follow the election procedures established. Any changes to the procedures need to be reviewed and approved by simple majority.

c.   The current Executive Board will receive nominations for the upcoming Chair, Vice-Chair, and Secretary/Treasurer beginning in January. Nominations will close at the end of February. 

d.   The Parliamentarian will confirm eligibility of nominees as stated in Article III, Section 2, Article IV, Section 6 and the nominee still has at least one year remaining in their term to serve. 

e.   In March of each year, members shall vote and select the Chair, Vice-Chair, and Secretary/Treasurer from the confirmed nominations provided by the Parliamentarian. 

f.   Electors in this process shall be any current members of the University Staff Advisory Council at the time of Executive Board elections.

g.   After being elected, the Chair-elect, Vice-Chair-elect, and Secretar/Treasurer-elect will begin working with the Chair, Vice-Chair, and Secretary/Treasurer in transition planning. The official terms of office shall commenct on July 1.

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Title: Section 3.

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The term of office shall be one (1) year. All officers are subject to a term limit of two (2) consecutive terms of one-year each.

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Title: Section 4.

Content:

No member shall hold more than one office at a time.

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Title: Section 5.

Content:

A Parliamentarian, Communications Chair, and Volunteer and Engagement Coordinator shall be appointed from USAC membership by the elected members of the Executive Committee.  They may be either first or second year USAC members. Their terms would commence on July 1.

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Title: Section 6.

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The Executive Board will have general supervision of council affairs, conduct the business of the Council between monthly meetings, fix the hour and place of meetings, make recommendations to the council and perform such other duties as are specified in these Bylaws. The Executive Board will be subject to the orders of USAC, and none of its actions will conflict with action taken by USAC.

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Title: Section 7.

Content:

The Chair shall:

a.   Conduct business of the Council in accordance with its bylaws

b.   Preside over all Council meetings

c.   Call special meetings as necessary

d.   Determine meeting agenda with Council input

e.   Serve as primary Council liaison to the University administration

f.   Perform other duties as prescribed

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Title: Section 8.

Content:

The Vice-Chair shall:

a.   Preside over Council meetings in the event that the Chair is absent

b.   Assist the Chair with Council governing duties as needed

c.   Assume the position of Chair in the event that the Chair resigns or otherwise leaves his/her position

d.   Perform other duties as prescribed

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Title: Section 9.

Content:

The Secretary/Treasurer shall:

a.   Record minutes at all Council meetings

b.   Edit and format minutes and send to the Chair for approval

c.   Serve as a reference if clarification from past meeting business is needed

d.   Distribute minutes to Council with the Chair’s approval

e.   Present the USAC budget to the Council

f.   Monitor the USAC budget and provide a monthly written status report at all Council meetings

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Title: Section 10.

Content:

The Parliamentarian shall:

a.   Ensure that meeting business is conducted in line with parliamentary procedure

b.   Maintain a working knowledge of Robert’s Rules of Order

c.   Manage meeting discussion time based on limits noted in meeting agenda

d.   Perform other duties as prescribed

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Title: Section 11.

Content:

The Communication Chair, with support from the Communications committee, shall:

a.   Coordinate USAC’s website

b.   Manage USAC’s social media presence

c.   Identify talking points after each meeting and assist members to find appropriate venues for sharing them with their constituents

d.   Coordinate outreach and public relations for major USAC events

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Title: Section 13

Content:

The Volunteer and Engagement Coordinator shall:

a.   Coordinate the Council’s volunteer roles

b.   Field invitations for USAC to participate in campus outreach events, present opportunities to the Council, and respond to the request once a decision has been made.

c.   Collaborate with the USAC Communications committee to ensure that USAC’s presence at University programs and events is an effective and valuable use of staff time.

d.   Submit an end of year report on programs and events supported by USAC

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Title: Section 14.

Content:

Officer Succession

a.   In the event the Chair resigns or otherwise leaves their position at the University, the Vice-Chair will assume the position of Chair.

b.   In the event the Vice-Chair or the Recording Secretary resigns or otherwise leaves their position at the University, a special election of USAC membership will be held to fill a vacancy.

c.   A special election of USAC membership, implemented by the Chair, shall be held within thirty (30) days of the vacancy.

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